The first finding of the Audit Report is “The Seattle School District did not comply with state law on recording meeting minutes and making them available to the public”. Id., p. 6. The auditor found: “We determined the Board did not record minutes at retreats and workshops in the 2008 – 2009 school year. Id. These retreats and workshops were held to discuss the budget, student assignment boundaries, school closures and strategic planning”. [Emphasis Supplied] Id., p. 6. The school board’s decisions regarding student assignment boundaries and school closures are the subject of the Commissioner’s ruling denying review in the Briggs and Ovalles discretionary review proceedings and in this original action.
The Auditor described the effect of these violations to be: “When minutes of special meetings are not promptly recorded, information on Board discussions is not made available to the public”. Id., p. 6. The Auditor recommended “the District establish procedures to ensure that meeting minutes are promptly recorded and made available to the public.” Id., p. 6. The District’s response was: “The District concurs with the finding and the requirement under OPMA that any meeting of the quorum of the board members to discuss district business is to be treated as a special or regular meeting of the OPMA.” Id. p. 6. Thus, the school board admits the Transcripts of Evidence in the Ovalles and Briggs appeals contains no minutes of the discussions relating to student assignments and school closures, even though the law required otherwise. Additionally, there is no indication of what evidence the school board actually considered with regard to the school closures and the new student assignment plan at retreats and workshops devoted to these specific decisions.
The fifth finding of the Auditor’s Report was: “5. The School Board and District Management have not implemented sufficient policies and controls to ensure the District complies with state laws, its own policies, or addresses concerns raised in prior audits”. Id., p. 25. In a section entitled “description of the condition” the report states: “In all the
areas we examined we found lax or non-existent controls in District operations. …” Id., p. 25. With regard to the Open Meetings Act the Auditor noted continuing violations of state law and that “the District did not develop policies and procedures to adequately address prior audit recommendations.” Id, at p. 27.